A FRAMEWORK
FOR TRANSPARENCY AUDIT
The RTI Act
under section 4 provides a comprehensive framework for promoting openness in
the functioning of the public authorities.
While
Section 4(1) (a) provides a general guideline for record management, so that
the information could be easily stored and retained, the sub-sections b,c and d of Section 4 relate to the
organizational objects and functions. Sub-sections (b), (c) and (d) of Section
4 of the RTI Act and other related information can be grouped under six
categories; namely, 1-organsiation and function, 2- Budget and programmes, 3-
Publicity and public interface, 4-E. governance, 5-Information as prescribed
and 6. Information disclosed on own initiative.
1. Organisation
and Function
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S.No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not
met- Not applicable will be treated as fully met/partially met) |
|
1.1 |
Particulars of its
organisation, functions and duties [Section 4(1)(b)(i)] |
(i)
Name and address of the Organization |
Indian Rubber Manufacturers
Research Association (IRMRA), Plot No.254/1B, Road No.16V, Wagle Industrial
Estate, Thane (W) Link to IRMRA website |
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(ii)
Head of the organization |
Dr.K.Rajkumar |
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(iii)
Vision, Mission and Key objectives |
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(iv)
Function and duties |
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(v)
Organization Chart |
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(vi)
Any other details-the genesis, inception, formation of the
department and the HoDs from time to time as well as the committees/
Commissions constituted from time to time have been dealt |
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1.2 |
Power and duties of its
officers and employees [Section 4(1) (b)(ii)] |
(i)
Powers and duties of officers (administrative, financial and
judicial) |
The Director is the Head of the
Administration He is supported by the Assistant Directors and administrative
officers Assistant Director – Overall Administration
of individual departments Administrative Officer - in matter of overall administration of the
organization Maintenance Office – Monitoring and
maintaining the smooth operation Purchase Officer – Management of the overall
purchase for all departments at head office and three centres Finance Officer – Finance management for all
the departments at head office and three centres Link to Team Members |
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(ii)
Power and duties of other employees |
Link to Team Members |
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(iii)
Rules/ orders under which powers and duty are derived and |
Broadly, the rules and
regulations are as per Government of India norms which include the following: (i) Institute’s
Service Bye-Laws (ii) Orders
etc. issued from time to time (wherever
the Bye-laws are silent the institute follows the below mutatis mutandis) I. FR&SR II. GFR III. Swamy’s
Hand Book (and any other guidelines
as provided by Government of India) |
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(iv)
Exercised |
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(v)
Work allocation |
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1.3 |
Procedure followed in decision
making process [Section 4(1)(b)(iii)] |
(i)
Process of decision making Identify key decision making points |
The procedures and processes
are broadly as per Government of India norms/pattern and as laid down by the
Executive Council and various Committees/ Sub-Committees. |
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(ii)
Final decision making authority |
Director of the organization |
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(iii)
Related provisions, acts, rules etc. |
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(iv)
Time limit for taking a decisions, if any |
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(v)
Channel of supervision and accountability |
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1.4 |
Norms for discharge of
functions [Section 4(1)(b)(iv)] |
(i)
Nature of functions/ services offered |
Research and Development in
rubber and allied fields, human resource development, testing, certification
and validation |
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(ii)
Norms/ standards for functions/ service delivery |
As per norms/procedures laid
down by the institute |
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(iii)
Process by which these services can be accessed |
Online , Physical visit,
Telephonic followed by physical sample or material submission |
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(iv)
Time-limit for achieving the targets |
Annual |
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(v)
Process of redress of grievances |
Grievance committees pertaining
to the type of grievance |
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1.5 |
Rules, regulations,
instructions manual and records for discharging functions [Section 4(1)(b)(v)] |
(i)
Title and nature of the record/ manual /instruction. |
Broadly, the rules and
regulations are as per Government of India norms which include the following: (i) Institute’s
Service Bye-Laws (ii) Orders etc.
issued from time to time (wherever
the Bye-laws are silent the institute follows the below mutatis mutandis) I. FR&SR II. GFR III. Swamy’s Hand Book (and
any other guidelines as provided by Government of India) |
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(ii)
List of Rules, regulations, instructions manuals and records. |
IRMRA Rules and Regulations Quality Manuals Other records pertaining to
each deparment |
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(iii)
Acts/ Rules manuals etc. |
IRMRA Rules and Regulations |
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(iv)
Transfer policy and transfer orders |
Mentioned in the appointment
letter issued to each employee. |
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1.6 |
Categories of documents held by
the authority under its control [Section 4(1)(b) (vi)] |
(i) Categories of documents |
Following are the important
documents held by the Institute: (i) Minutes of the Governing
Council meetings (ii) Minutes of the Standing
Committee meetings (iii) Copies of Annual Reports
and proceedings (iv) Service Records of
Employees (v) Memorandum of
Association and Rules (vi) Membership records
etc. |
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(ii) Custodian of documents/categories |
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1.7 |
Boards, Councils, Committees
and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)] |
(i)
Name of Boards, Council, Committee etc. |
Governing Council |
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(ii)
Composition |
As per the MOA |
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(iii)
Dates from which constituted |
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(iv)
Term/ Tenure |
One year |
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(v)
Powers and functions |
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(vi)
Whether their meetings are open to the public? |
No |
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(vii)
Whether the minutes of the meetings are open to the public? |
No |
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(viii)
Place where the minutes if open to the public are available? |
NA |
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1.8 |
Directory of officers and
employees [Section 4(1) (b) (ix)] |
(i)
Name and designation |
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(ii)
Telephone , fax and email ID |
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1.9 |
Monthly Remuneration received
by officers & employees including system of compensation [Section 4(1) (b) (x)] |
(i)
List of employees with Gross monthly remuneration |
Click here to download the pdf |
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(ii)
System of compensation as provided in its regulations |
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1.10 |
Name, designation and other
particulars of public information officers [Section 4(1) (b) (xvi)] |
(i)
Name and designation of the public information officer (PIO),
Assistant Public Information (s) & Appellate Authority |
Dr.K.Rajkumar, Director – PIO
&Apellate Authority Mr. T.V.Sethumadhavan –
Assistant Public Information (S) |
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(ii)
Address, telephone numbers and email ID of each designated
official. |
Address is the Same as
mentioned in column No.1 Email id – info@irmra.org ‘ director@irmra.org |
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1.11 |
No. Of employees against whom
Disciplinary action has been proposed/ taken (Section 4(2)) |
No. of
employees against whom disciplinary action has been (i)
Pending for Minor penalty or major penalty proceedings |
NIL |
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(ii)
Finalised for Minor penalty or major penalty proceedings |
NIL |
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1.12 |
Programmes to advance
understanding of RTI (Section 26) |
(i)
Educational programmes |
NIL |
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(ii)
Efforts to encourage public authority to participate in these
programmes |
NA |
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(iii)
Training of CPIO/APIO |
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(iv)
Update & publish guidelines on RTI by the Public Authorities
concerned |
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1.13 |
Transfer policy and transfer
orders [F No. 1/6/2011- IR dt.
15.4.2013] |
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Given in Appointment order of
each employee. |
2. Budget
and Programme
|
S.No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not
met- Not applicable will be treated as fully met/partially met) |
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2.1 |
Budget allocated to each agency
including all plans, proposed expenditure and reports on disbursements made
etc. [Section 4(1)(b)(xi)] |
(i)
Total Budget for the public authority |
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(ii)
Budget for each agency and plan & programmes |
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(iii)
Proposed expenditures |
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(iv)
Revised budget for each agency, if any |
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(v)
Report on disbursements made and place where the related reports
are available |
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2.2 |
Foreign and domestic tours (F.No. 1/8/2012- IR dt.
11.9.2012) |
(i)
Budget |
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(ii)
Foreign and domestic Tours by ministries and officials of the
rank of Joint Secretary to the Government and above, as well as the heads of
the Department. a)
Places visited b)
The period of visit c)
The number of members in the official delegation d)
Expenditure on the visit |
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(iii)
Information related to procurements a)
Notice/tender enquires, and corrigenda if any thereon, b)
Details of the bids awarded comprising the names of the
suppliers of goods/ services being procured, c)
The works contracts concluded – in any such combination of the
above-and d)
The rate /rates and the total amount at which such procurement
or works contract is to be executed. |
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2.3 |
Manner of execution of subsidy
programme [Section 4(i)(b)(xii)] |
(i)
Name of the programme of activity |
Membership |
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(ii)
Objective of the programme |
To support MSME sector for using the state
of the art research facility for technological advancement |
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(iii)
Procedure to avail benefits |
Registration by filling the membership form
and payment of the applicable membership fee |
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(iv)
Duration of the programme/ scheme |
Annual/Lifetime |
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(v)
Physical and financial targets of the programme |
Atleast 300 members associated with IRMRA
per annum |
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(vi)
Nature/ scale of subsidy /amount allotted |
10 % subsidy on the total fees payable
towards the research and development activities |
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(vii)
Eligibility criteria for grant of subsidy |
None |
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(viii)
Details of beneficiaries of subsidy programme (number, profile
etc) |
Membership List …Click here to download the
pdf |
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2.4 |
Discretionary and
non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013] |
(i)
Discretionary and non-discretionary grants/ allocations to State
Govt./ NGOs/other institutions |
Not Applicable |
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(ii)
Annual accounts of all legal entities who are provided grants by
public authorities |
Not Applicable |
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2.5 |
Particulars of recipients
of concessions, permits of
authorizations granted by the public authority [Section 4(1) (b) (xiii)] |
(i)
Concessions, permits or authorizations granted by public
authority |
NA |
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(ii)
For each concessions, permit or authorization granted a)
Eligibility criteria b)
Procedure for getting the concession/ grant and/ or permits of authorizations c)
Name and address of the recipients given concessions/ permits or authorisations d)
Date of award of concessions /permits of authorizations |
NA |
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2.6 |
CAG and PAC paras and the
action taken reports (ATRs) after these have been laid on the table of both
houses of the parliament. |
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3. Publicity
Band Public interface
|
S.No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not
met- Not applicable will be treated as fully met/partially met) |
|
3.1 |
Particulars for any arrangement
for consultation with or representation by the members of the public in
relation to the formulation of policy
or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt.
15.04.2013] |
Arrangement for consultations
with or representation by the members
of the public (i)
Relevant Acts, Rules, Forms and other documents which are
normally accessed by citizens |
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(ii)
Arrangements for consultation with or representation by a)
Members of the public in policy formulation/ policy
implementation b)
Day & time allotted for visitors c)
Contact details of Information & Facilitation Counter (IFC)
to provide publications frequently sought by RTI applicants |
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Public- private partnerships
(PPP) (i)
Details of Special Purpose Vehicle (SPV), if any |
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(ii)
Detailed project reports (DPRs) |
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(iii)
Concession agreements. |
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(iv)
Operation and maintenance manuals |
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(v)
Other documents generated as part of the implementation of the
PPP |
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(vi)
Information relating to fees, tolls, or the other kinds of
revenues that may be collected under authorisation from the government |
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(vii)
Information relating to outputs and outcomes |
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(viii)
The process of the selection of the private sector party
(concessionaire etc.) |
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(ix)
All payment made under the PPP project |
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3.2 |
Are the details of policies /
decisions, which affect public, informed to them [Section 4(1) (c)] |
Publish all relevant facts
while formulating important policies or announcing decisions which affect
public to make the process more interactive; (i)
Policy decisions/ legislations taken in the previous one year |
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(ii)
Outline the Public consultation process |
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(iii)
Outline the arrangement for consultation before formulation of
policy |
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3.3 |
Dissemination of information
widely and in such form and manner which is easily accessible to the public [Section 4(3)] |
Use of the most effective means
of communication (i)
Internet (website) |
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3.4 |
Form of accessibility of
information manual/ handbook [Section 4(1)(b)] |
Information manual/handbook
available in (i)
Electronic format |
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(ii)
Printed format |
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3.5 |
Whether information manual/
handbook available free of cost or not [Section 4(1)(b)] |
List of materials available (i)
Free of cost |
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(ii)
At a reasonable cost of the medium |
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4. E.Governance
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S .No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not
met- Not applicable will be treated as fully met/partially met) |
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4.1 |
Language in which Information
Manual/Handbook Available [F No. 1/6/2011-IR dt.
15.4.2013] |
(i)
English |
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(ii)
Vernacular/ Local Language |
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4.2 |
When was the information
Manual/Handbook last updated? [F No. 1/6/2011-IR dt
15.4.2013] |
Last date of Annual updation |
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4.3 |
Information available in
electronic form [Section 4(1)(b)(xiv)] |
(i)
Details of information available in electronic form |
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(ii)
Name/ title of the document/record/ other information |
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(iii)
Location where available |
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4.4 |
Particulars of facilities available to citizen for obtaining
information [Section 4(1)(b)(xv)] |
(i)
Name & location of the faculty |
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(ii)
Details of information made available |
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(iii)
Working hours of the facility |
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(iv)
Contact person & contact details (Phone, fax email) |
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4.5 |
Such other information as may
be prescribed under section 4(i) (b)(xvii) |
(i)
Grievance redressal mechanism |
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(ii)
Details of applications received under RTI and information
provided |
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(iii)
List of completed schemes/ projects/ Programmes |
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(iv)
List of schemes/ projects/ programme underway |
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(v)
Details of all contracts entered into including name of the
contractor, amount of contract and period of completion of contract |
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(vi)
Annual Report |
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(vii)
Frequently Asked Question (FAQs) |
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(viii)
Any other information such as a)
Citizen’s Charter |
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b)
Result Framework Document (RFD) |
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c)
Six monthly reports on the |
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d)
Performance against the benchmarks set in the Citizen’s Charter |
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4.6 |
Receipt & Disposal of RTI
applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013] |
(i)
Details of applications received and disposed |
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(ii)
Details of appeals received and orders issued |
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4.7 |
Replies to questions asked in
the parliament [Section 4(1)(d)(2)] |
Details of questions asked and
replies given |
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5. Information
as may be prescribed
|
S. No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not
met- Not applicable will be treated as fully met/partially met) |
|
5.1 |
Such other information as may
be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt.
15.4.2013] |
(i)
Name & details of (a)
Current CPIOs & FAAs (b)
Earlier CPIO & FAAs from 1.1.2015 |
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(ii)
Details of third party audit of voluntary disclosure (a)
Dates of audit carried out (b)
Report of the audit carried out |
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(iii)
Appointment of Nodal Officers not below the rank of Joint
Secretary/ Additional HoD (a)
Date of appointment (b)
Name & Designation of the officers |
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(iv)
Consultancy committee of key stake holders for advice on suo-motu
disclosure (a)
Dates from which constituted (b)
Name & Designation of the officers |
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(v)
Committee of PIOs/FAAs with rich experience in RTI to identify
frequently sought information under RTI (a)
Dates from which constituted (b)
Name & Designation of the Officers |
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6. Information
Disclosed on own Initiative
|
S.No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not
met- Not applicable will be treated as fully met/partially met) |
|
6.1 |
Item / information disclosed so
that public have minimum resort to use of RTI Act to obtain information |
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6.2 |
Guidelines for Indian
Government Websites (GIGW) is followed (released in February, 2009 and
included in the Central Secretariat Manual of Office Procedures (CSMOP) by
Department of Administrative Reforms and Public Grievances, Ministry of
Personnel, Public Grievance and Pensions, Govt. Of India) |
(i)
Whether STQC certification obtained and its validity. (ii)
Does the website show the certificate on the Website? |
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