Welcome to IRMRA   Click to listen highlighted text! Welcome to IRMRA
Welcome to IRMRA   Click to listen highlighted text! Welcome to IRMRA

A FRAMEWORK FOR TRANSPARENCY AUDIT

The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.

While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b,c  and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organsiation and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E. governance, 5-Information as prescribed and 6. Information disclosed on own initiative.

1.        Organisation and Function

S.No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

1.1

Particulars of its organisation, functions and duties

[Section 4(1)(b)(i)]

(i)                Name and address of the Organization

Indian Rubber Manufacturers Research Association (IRMRA), Plot No.254/1B, Road No.16V, Wagle Industrial Estate, Thane (W)

Link to IRMRA website

(ii)              Head of the organization

Dr.K.Rajkumar

(iii)            Vision, Mission and Key objectives

About IRMRA

(iv)            Function and duties

Team Members

(v)              Organization Chart

Departments

(vi)            Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt

 

Registration Certificate

1.2

Power and duties of its officers and employees

[Section 4(1) (b)(ii)]

(i)      Powers and duties of officers (administrative, financial and judicial)

The Director is the Head of the Administration He is supported by the Assistant Directors and administrative officers

Assistant Director – Overall Administration of individual departments 

 

Administrative Officer  - in matter of overall administration of the organization

 

Maintenance Office – Monitoring and maintaining the smooth operation

 

Purchase Officer – Management of the overall purchase for all departments at head office and three centres

 

Finance Officer – Finance management for all the departments at head office and three centres

Link to Team Members

 

 

(ii)    Power and duties of other employees

Link to Team Members

(iii)  Rules/ orders under which powers and duty are derived and

Broadly, the rules and regulations are as per Government of India norms which include the following:

(i)      Institute’s Service Bye-Laws

(ii)    Orders etc. issued from time to time

(wherever the Bye-laws are silent the institute follows the below mutatis mutandis)

I.        FR&SR

II.     GFR

III.   Swamy’s Hand Book

(and any other guidelines as provided by Government of India)

 

(iv)  Exercised

 

(v)    Work allocation

Departments

1.3

Procedure followed in decision making process

[Section 4(1)(b)(iii)]

(i)      Process of decision making Identify key decision making points

The procedures and processes are broadly as per Government of India norms/pattern and as laid down by the Executive Council and various Committees/ Sub-Committees.

(ii)    Final decision making authority

Director of the organization

(iii)  Related provisions, acts, rules etc.

 

(iv)  Time limit for taking a decisions, if any

 

(v)    Channel of supervision and accountability

 

1.4

Norms for discharge of functions

[Section 4(1)(b)(iv)]

(i)      Nature of functions/ services offered

Research and Development in rubber and allied fields, human resource development, testing, certification and validation

(ii)       Norms/ standards for functions/ service delivery

As per norms/procedures laid down by the institute

(iii)  Process by which these services can be accessed

Online , Physical visit, Telephonic followed by physical sample or material submission

(iv)  Time-limit for achieving the targets

 

Annual

(v)    Process of redress of grievances

Grievance committees pertaining to the type of grievance

1.5

Rules, regulations, instructions manual and records for discharging functions

[Section 4(1)(b)(v)]

(i)      Title and nature of the record/ manual /instruction.

Broadly, the rules and regulations are as per Government of India norms which include the following:

(i)      Institute’s Service Bye-Laws

(ii)    Orders etc. issued from time to time

(wherever the Bye-laws are silent the institute follows the below mutatis mutandis)

I.        FR&SR

II.     GFR

III.   Swamy’s Hand Book

(and any other guidelines as provided by Government of India)

 

(ii)    List of Rules, regulations, instructions manuals and records.

IRMRA Rules and Regulations

Quality Manuals

Other records pertaining to each deparment

(iii)  Acts/ Rules manuals etc.

IRMRA Rules and Regulations

(iv)  Transfer policy and transfer orders

 

 

 

Mentioned in the appointment letter issued to each employee.

1.6

Categories of documents held by the authority under its control

 

[Section 4(1)(b) (vi)]

 

(i)  Categories of documents

Following are the important documents held by the Institute:

(i)    Minutes of the Governing  Council meetings

(ii)  Minutes of the Standing Committee meetings

(iii)  Copies of Annual Reports and proceedings

(iv)  Service Records of Employees

(v)    Memorandum of Association and Rules

(vi)   Membership records etc.

 

     (ii) Custodian of documents/categories

 

1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public Authority

[Section 4(1)(b)(viii)]

(i)           Name of Boards, Council, Committee etc.

Governing Council

(ii)         Composition

As per the MOA

(iii)       Dates from which constituted

 

(iv)       Term/ Tenure

One year

(v)         Powers and functions

 

(vi)       Whether their meetings are open to the public?

No

(vii)     Whether the minutes of the meetings are open to the public?

No

(viii)   Place where the minutes if open to the public are available?

NA

1.8

Directory of officers and employees

[Section 4(1) (b) (ix)]

 

(i)           Name and designation

Team Members

(ii)         Telephone , fax and email ID

Team Members

1.9

Monthly Remuneration received by officers & employees including system of compensation

[Section 4(1) (b) (x)]

 

(i)           List of employees with Gross monthly remuneration

Click here to download the pdf

(ii)         System of compensation as provided in its regulations

 

1.10

Name, designation and other particulars of public information officers

 

[Section 4(1) (b) (xvi)]

 

(i)          Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority

 

Dr.K.Rajkumar, Director – PIO &Apellate Authority

 

Mr. T.V.Sethumadhavan – Assistant Public Information (S)

 

(ii)        Address, telephone numbers and email ID of each designated official.

Address is the Same as mentioned in column No.1

Email id – info@irmra.orgdirector@irmra.org

 

1.11

No. Of employees against whom Disciplinary action has been proposed/ taken

 

(Section 4(2))

 

No. of employees against whom disciplinary action has been

 

(i)          Pending for Minor penalty or major penalty proceedings

 

NIL

(ii)              Finalised for Minor penalty or major penalty proceedings

NIL

1.12

Programmes to advance understanding of RTI

 

 (Section 26)

(i)          Educational programmes

NIL

(ii)        Efforts to encourage public authority to participate in these programmes

 

NA

(iii)      Training of CPIO/APIO

 

(iv)      Update & publish guidelines on RTI by the Public Authorities concerned

 

 

1.13

Transfer policy and transfer orders

[F No. 1/6/2011- IR dt. 15.4.2013]

 

 

                                                                                            

Given in Appointment order of each employee.


 

2.        Budget and Programme

S.No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

2.1

Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.

[Section 4(1)(b)(xi)]

(i)          Total Budget for the public authority

 

(ii)        Budget for each agency and plan & programmes

 

(iii)      Proposed expenditures

 

(iv)      Revised budget for each agency, if any

 

(v)        Report on disbursements made and place where the related reports are available

 

2.2

Foreign and domestic tours

(F.No. 1/8/2012- IR dt. 11.9.2012)

(i)          Budget

 

(ii)        Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

a)           Places visited

b)           The period of visit

c)            The number of members in the official delegation

d)           Expenditure on the visit

 

 

 

(iii)      Information related to procurements

a)        Notice/tender enquires, and corrigenda if any thereon,

b)       Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,

c)        The works contracts concluded – in any such combination of the above-and

d)       The rate /rates and the total amount at which such procurement or works contract is to be executed.

 

2.3

Manner of execution of subsidy programme

[Section 4(i)(b)(xii)]

(i)                Name of the programme of activity

Membership

(ii)              Objective of the programme

To support MSME sector for using the state of the art research facility for technological advancement

(iii)            Procedure to avail benefits

Registration by filling the membership form and payment of the applicable membership fee

(iv)            Duration of the programme/ scheme

Annual/Lifetime

(v)              Physical and financial targets of the programme

Atleast 300 members associated with IRMRA per annum

(vi)            Nature/ scale of subsidy /amount allotted

10 % subsidy on the total fees payable towards the research and development activities

(vii)          Eligibility criteria for grant of subsidy

None

(viii)        Details of beneficiaries of subsidy programme (number, profile etc)

Membership List …Click here to download the pdf

2.4

Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]

 

(i)                Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions

Not Applicable

(ii)              Annual accounts of all legal entities who are provided grants by public authorities

Not Applicable

2.5

Particulars of recipients of  concessions, permits of authorizations granted by the public authority

[Section 4(1) (b) (xiii)]

(i)                Concessions, permits or authorizations granted by public authority

NA

(ii)              For each concessions, permit or authorization granted

a)    Eligibility criteria

b)    Procedure for getting the concession/ grant and/ or

      permits of authorizations

c)     Name and address of the recipients given concessions/

      permits or authorisations

d)    Date of award of concessions /permits of authorizations

 

NA

2.6

`CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]

CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.

 

 


3.        Publicity Band Public interface

S.No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

3.1

Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy  or implementation there of

 

[Section 4(1)(b)(vii)]

 

[F No 1/6/2011-IR dt. 15.04.2013]

Arrangement for consultations with  or representation by the members of the public

(i)                Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

 

(ii)              Arrangements for consultation with or representation by

a)     Members of the public in policy formulation/ policy implementation

b)     Day & time allotted for visitors

c)      Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

 

Public- private partnerships (PPP)

(i)                Details of Special Purpose Vehicle (SPV), if any

 

(ii)              Detailed project reports (DPRs)

 

(iii)            Concession agreements.

 

(iv)            Operation and maintenance manuals

 

(v)              Other documents generated as part of the implementation of the PPP

 

(vi)            Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government

 

(vii)          Information relating to outputs and outcomes

 

(viii)        The process of the selection of the private sector party (concessionaire etc.)

 

(ix)            All payment made under the PPP project

 

3.2

Are the details of policies / decisions, which affect public, informed to them

[Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

(i)                Policy decisions/ legislations taken in the previous one year

 

 

(ii)              Outline the Public consultation process

 

(iii)            Outline the arrangement for consultation before formulation of policy

 

3.3

Dissemination of information widely and in such form and manner which is easily accessible to the public

[Section 4(3)]

Use of the most effective means of communication

(i)                Internet (website)

 

3.4

Form of accessibility of information manual/ handbook

[Section 4(1)(b)]

Information manual/handbook available in

(i)                Electronic format

 

(ii)              Printed format

 

3.5

Whether information manual/ handbook available free of cost or not

[Section 4(1)(b)]

List of materials available

(i)                Free of cost

 

(ii)              At a reasonable cost of the medium

 

 


 

4.        E.Governance

S .No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

4.1

Language in which Information Manual/Handbook Available

[F No. 1/6/2011-IR dt. 15.4.2013]

(i)    English

 

 

(ii)  Vernacular/ Local Language

 

4.2

When was the information Manual/Handbook last updated?

[F No. 1/6/2011-IR dt 15.4.2013]

Last date of Annual updation

 

4.3

Information available in electronic form

[Section 4(1)(b)(xiv)]

(i)    Details of information available in electronic form

 

(ii)  Name/ title of the document/record/ other information

 

(iii)  Location where available

 

4.4

Particulars of facilities available to citizen for obtaining information

[Section 4(1)(b)(xv)]

(i)    Name & location of the faculty

 

(ii)  Details of information made available

 

(iii)  Working hours of the facility

 

(iv)  Contact person & contact details (Phone, fax email)

 

 

 

 

4.5

Such other information as may be prescribed under section 4(i) (b)(xvii)

(i)                Grievance redressal mechanism

 

(ii)              Details of applications received under RTI and information provided

 

(iii)            List of completed schemes/ projects/ Programmes

 

(iv)            List of schemes/ projects/ programme underway

 

(v)              Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract

 

(vi)            Annual Report

 

(vii)          Frequently Asked Question (FAQs)

 

(viii)        Any other information such as

a)  Citizen’s Charter

 

b)  Result Framework Document (RFD)

 

c)   Six monthly reports on the

 

d)  Performance against the benchmarks set in the Citizen’s

     Charter

 

4.6

Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]

(i)                Details of applications received and disposed

 

(ii)              Details of appeals received and orders issued

 

4.7

Replies to questions asked in the parliament

[Section 4(1)(d)(2)]

Details of questions asked and replies given

 

 


 

5.        Information as may be prescribed

S. No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

5.1

Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]

(i)                Name & details of

(a)  Current CPIOs & FAAs

(b)  Earlier CPIO & FAAs from 1.1.2015

 

(ii)              Details of third party audit of voluntary disclosure

 

(a)  Dates of audit carried out

(b)  Report of the audit carried out

 

 

(iii)            Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD

 

(a)  Date of appointment

(b)  Name & Designation of the officers

 

 

(iv)            Consultancy committee of key stake holders for advice on suo-motu disclosure

 

(a)  Dates from which constituted

(b)  Name & Designation of the officers

 

(v)              Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

 

(a)  Dates from which constituted

(b)  Name & Designation of the Officers

 

 


6.        Information Disclosed on own Initiative

S.No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

6.1

Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information

 

 

6.2

Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)

(i)                Whether STQC certification obtained and its validity.

(ii)              Does the website show the certificate on the Website?

 

 

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